Privacy Policy - Constructing Excellence

We are committed to protecting and respecting your privacy Everyone has rights with regard to the way in which their personal information is handled. During the course of our activities […]

We are committed to protecting and respecting your privacy

Everyone has rights with regard to the way in which their personal information is handled. During the course of our activities we will collect, store and process personal information about our members and other third parties, and we recognise that the correct and lawful treatment of this data will maintain confidence in the organisation and will provide for successful business operations.

This policy sets out the basis on which any personal information we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal information and how we will treat it.

For the purpose of UK data protection laws, the data controller is Constructing Excellence Gloucestershire of CEG c/o BPE Solicitors LLP, St James house, St James Square, Cheltenham GL50 3PR

Data protection principles

When processing your information, we must comply with the six enforceable principles of good practice. These provide that your personal information must be:

processed lawfully, fairly and in a transparent manner
processed for specified, explicit and legitimate purposes
adequate, relevant and limited to what is necessary
accurate and kept up-to-date
kept for no longer than is necessary, and
processed in a manner than ensures appropriate security.

Information you give to us

We may collect, use, store and transfer different kinds of personal information about you, including:

Identity Data, such as your name, employer, job title, university/college name
Contact Data, such as your billing address, address, email address and telephone number
Financial Data, such as bank account and payment card details
Transaction Data, including details about payments from you
Technical Data, including IP addresses, your log-in data, browser type and version, time-zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access our website or similar identifiers
Profile Data, such as your username, password, membership applications made by you
Usage Data, including information about how you use our website and services, and
Marketing Data, such as your preferences in receiving marketing from us and our third parties, and your communication preferences.

‘Special category’ data

Information relating to your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, criminal convictions, sex life or sexual orientation, or certain types of genetic or biometric data is known as ‘special category’ data.

During the course of dealing with you, we may collect the following ‘special category’ data about you:

medical / health information

How we collect your personal information

We may obtain personal information by directly interacting with you, such as:

applying to become a member of Constructing Excellence Gloucestershire
corresponding with us by phone, email, letters or otherwise
subscribing to our services or publications
participating in discussion boards or other social media functions on our website.

We may obtain personal information via automated technology when you interact with our website by using cookies, server logs and other similar technologies.

We may also collect personal information about you from third parties or publicly-available sources, such as:

analytics providers (such as Google)
by conducting searches of publicly-available databases or social media sites, such as DueDil, Facebook, Twitter, and LinkedIn
advertising networks
search information providers
providers of technical, payment and delivery services
How we use your personal information

We will only use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances:

you have given us consent,
we need to perform a contract we are about to enter into, or have entered into, with you,
where it is necessary for our or a third party’s legitimate interests, and your interests and rights do not override those interests, or
where we need to comply with a legal or regulatory obligation.

We will only use ‘special category’ information:

provided we have your explicit consent to use it
where we believe that we need to use that data to protect your vital interests where you are not able to provide us with your explicit consent
where it is necessary for reasons of substantial public interest
where you have previously made that data public knowledge, or
if we need to use that data to establish, exercise or defence legal claims.

Purposes for which we will use your personal information

We may use your personal information for a number of different purposes. For each purpose, we are required to confirm the ‘legal basis’ that allows us to use your information, as follows:

Purposes for which we will use the information you give to us Legal basis

To register you as a new member It will be necessary for the performance of the contract between you and us
To notify you about changes to our terms or this privacy policy It will be necessary for our legitimate business interests, namely to ensure you are aware of our current terms and conditions
To administer our website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes, to allow you to participate in interactive features of our service, when you choose to do so, to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you and to make suggestions and recommendations to you and other users of our website about goods or services that may interest you or them It will be necessary for our legitimate business interests to ensure you receive the best experience possible when accessing and using our website. We will comply with our cookie policy when processing this information
To provide you with information about events that are similar to those that you have already received from us Where you have previously received marketing communications from us, then it will be necessary for our legitimate business interests, namely to ensure you continue to receive communications that you have previously agreed to receive
In all other cases, we will only do this if you give us your consent
To administer and improve our website and to keep our site safe and secure. We are allowed to use this information to ensure you receive the best experience possible when accessing and using our website.
Where you are acting as a representative of a company or organisation, then to register that company or organisation as a new member It will be necessary for our legitimate business interests, namely with a view to providing membership services
To receive feedback from you after an event It will be necessary for our legitimate business interests to ensure we provide you with an adequate service and to make improvements
To provide you with your membership benefits It will be necessary for the performance of the contract between you and us
Sharing photographs of events for our website / social media platforms for promotion and information regarding events It will be necessary for our legitimate business interests and forms part of the membership benefits
To form part of our members directory It will be necessary for our legitimate business interests and forms part of the membership benefits
We will only use your personal information for the purpose(s) for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

How we use the information we collect about you from other sources

We may receive personal data about you from third party sources such as your employer as part of corporate memberships or recommendations. In this case, we will ensure a copy of this privacy policy is easily accessible.

What if you cannot or will not provide us with your personal information

It is a contractual requirement for you to provide us with certain information, namely your name, address, email address, payment information. If you do not provide us with that information, we will be unable to process your membership.